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✦ Full-Lifecycle Event Management · Real-Time Sync · PMBOK 7 / PRINCE2 Governance

Orchestrate
extraordinary
events.

From initial concept to post-event closeout — one platform for teams, budgets, governance, RSVP, WhatsApp, and live collaboration.

500+
Events managed
98%
On-time delivery
$2M+
Budget controlled
Platform Capabilities

Everything your event team needs

A complete closed-loop system from first concept to post-event debrief — multi-project type, real-time sync across every device.

📊
Multi-Event Command Centre
Manage unlimited concurrent projects. KPI dashboards, Kanban tasks, Gantt timelines, and team views in one live workspace — synced in real-time via Firebase and Ably.
🏦
Budget Command Centre
Full financial lifecycle — from estimates to approved spend. EVM analytics (CPI, SPI, EAC), team allocations, auto-generated payment schedules, invoice variance control, and an immutable audit trail.
🏛️
PMBOK 7 / PRINCE2 Governance
Per-project-type stage-gate lifecycle, Risk Register with heat map, Issue Log with escalation pipeline, and Stakeholder Register with RACI matrix. Criteria auto-tick as work completes.
🗂️
Work Breakdown Structure
Decompose project scope into deliverables, sub-deliverables, and work packages. Tree and table views, task linkage, Gantt/Kanban WBS filters, and BCC budget rollup by scope node.
🚀
Project Builder
Step-by-step project wizard with type-specific templates (Event, Agile/Sprint, Marketing, Software). Pre-loads tasks, milestones, risks, budget lines, and sprint cadence in minutes.
🎟️
RSVP & Guest Management
Full guest registry with QR code invitations, zone-based check-in scanner, meal preferences, plus-one tracking, and live attendance dashboards per zone.
💬
WhatsApp Integration
Message teams and stakeholders directly from the app. EventBot auto-alerts fire for overdue tasks, milestone completions, budget decisions, and issue escalations.
📈
Analytics & Live Reports
Cross-event performance metrics, spend pipelines, team workload radar, milestone health panels, and printable event reports — all powered by live Firebase data.
📋
Run-of-Show & Closeout
Build the event-day runsheet with time-slotted items and live tick-off visible to all roles. Post-event closeout checklist tracks every wrap-up task to completion.
👥
User & Role Management
Admins, Team Leads, and Team Members each see only what they need. Enable or disable users in real-time — instant sign-out across all devices.
🤝
Vendor Management
Track service providers, contract status, fees, and budget line links. Vendor confirmations auto-advance lifecycle exit criteria and commit spend to the BCC.
⚡
Activity Feed & Notifications
Real-time activity stream across every module — tasks, budget changes, phase approvals, risk promotions. Live Ably presence shows who is online and what they are working on.
Two Portals

Built for every role

Admins command the full system. Teams execute with clarity.

🎯
Admin Portal

Full command — projects, governance, budgets, RSVP, vendors, analytics.

  • Multi-project management with type-specific stage-gate lifecycle
  • Budget Command Centre — EVM analytics, approvals, payment schedules
  • WBS scope decomposition with Gantt, Kanban & BCC rollup
  • PMBOK 7 / PRINCE2 Risk, Issue & Stakeholder Registers
  • RSVP guest management, QR invites & multi-zone check-in scanner
  • Project Builder wizard, cross-event analytics & printable reports
  • WhatsApp hub with EventBot auto-notifications
Admin Login →
👥
Team Portal

View assignments, execute tasks, and collaborate with your team in real-time.

  • Kanban & Gantt view of assigned tasks with dependency awareness
  • Personal & delegated to-do lists
  • Team WhatsApp hub & milestone timeline
  • Budget allocation & activity line visibility
  • Run-of-Show live tick-off & event closeout checklist
  • Real-time sync — changes appear instantly across all devices
  • Sprint burndown chart for Agile project types
Team Login →
Forgot password?
Admin
NotificationsMark all read
View Budget Centre →
A
Admin
Super Admin
All Events
Manage your event portfolio
Teams
Create and manage planning teams
TeamLeadMembersTasksActions
Members
All team members across the organisation
Budget Command Centre
Full financial lifecycle — allocations, activities, approvals & audit trail
💳 Payment Schedule auto-generated on activity approval
Total Event Budget
$0
Select an event
Budget Active
Remaining
$0
Budget State Distribution
Recent Budget Activity
Team Allocations
Preliminary & formal budget assigned to each team
💰 Unallocated budget remaining $0
Activity Budget Lines
Granular spend tracking per activity, vendor or work item
Activity / ItemTeam Prelim. Est.Allocated CommittedApproved Spend StateActions
Approval Queue
Committed spend requests awaiting admin review before budget is updated
Audit Trail
Full history of every budget state change and approval decision
Budget State Flow
How a budget item progresses from initial estimate to approved spend
Invoice Variances
Invoices that differ from approved spend — pending admin review
Cash Flow Projection
Monthly payment obligations from approved activities and vendor schedules
To-Dos
Your personal to-do list, plus delegated tasks assigned to team members
📝
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Analytics & Reports
Cross-event performance — powered by live data
Task Completion by Team
Done vs open tasks per team
Budget vs Actuals
Allocated vs approved spend per category
Activity State Breakdown
BCC activities by workflow state
Team Workload Radar
Task volume & completion rate per team
⏱ Task Velocity
On-time vs late completions · overdue backlog
🏛 Governance Health
Risk register · lifecycle stages · issue pipeline
Vendor Status Summary
Milestone Progress
💰 BCC Spend Pipeline — Financial Lifecycle
Preliminary → Allocated → Committed → Approved spend
User Management
Add, enable/disable and manage team member access
Name / Email
Role
Team
Status
Actions
💡 To create a new user account: Firebase Console → Authentication → Users → Add user → then click "+ Add User" above to register them in Eventflow.
Settings
System configuration and maintenance tools
🌉 WhatsApp Bridge
Bridge URL
Not configured
Bridge Status
Click to check
WA Group Mapping
Assign teams to WhatsApp groups
🎯 Milestone Sign-Off
Auto Sign-Off
Milestones complete automatically when all required tasks are done — no manual approval needed
Apply auto sign-off to:
When manual mode is on, these gate types still require explicit sign-off
🔔 WA Alert Controls
Milestone Alerts
Notify groups when milestones change status
Phase Advancement Alerts
Notify groups when a phase is approved or moves to awaiting approval
Budget Approved
Notify team when a budget item is approved
Budget Rejected
Notify team when a budget item is rejected
Team Messages
Allow team members to send WA messages via hub
Overdue Task Alerts
Auto-alert groups when tasks become overdue
⚡ Live Services
Cloudflare Worker URL
Not configured
Ably Connection
Unknown
Firebase RTDB
eventflow-prod-8d7df-default-rtdb.firebaseio.com
Connected
🎨 Appearance
Theme
Toggle between light and dark mode

⚠️ Danger Zone

Clear Local Cache
Removes localStorage data on this device. RTDB data is unaffected.
Master Reset — Delete All Data
Permanently deletes ALL events, teams, tasks and data from Firebase RTDB. Cannot be undone.
ℹ️ System Info
App Version
Phase F · March 2026
Organisation ID
org_main
Firebase Project
eventflow-prod-8d7df
Signed in as
—
Event Dashboard
Teams Assigned
Quick Task Add
⚡ Live Activity
Tasks
Full task board for this event
Milestones & Timeline
Track critical deadlines
Vendors & Service Providers
All contracted services
Budget Overview
Category spend vs allocated for this event
💬 WhatsApp Hub
Team chat, broadcast & milestone alerts
Bridge
📋 Run-of-Show
Event day schedule — live tick-off
TimeItemOwnerCategoryStatusActions
✔️ Event Closeout
Post-event closure checklist — track every wrap-up task to completion
📋 Project Lifecycle
PMBOK 7 / PRINCE2 — Stage gate control with entry/exit criteria and phase approvals
👥 Stakeholder Register
PMBOK 7 — Map, engage, and communicate with all event stakeholders
🚨 Issue Log
PMBOK 7 — Track, escalate, and resolve active project issues
🛡️ Risk Register
PMBOK 7 / PRINCE2 — Identify, score, and monitor project risks
🗂️ Work Breakdown Structure
Decompose event scope into deliverables, work packages, and tasks
📝 Product Backlog
SCRUM — Manage, prioritise, and move backlog items into sprints
Notifications
✅ All clear — no pending items
T
Team Member
—
My Event
My Team
Upcoming Deadlines
Team Tasks
Tasks assigned to your team
Team To-Dos
Personal items & delegated tasks
To-Do List
Milestones & Timeline
Track critical deadlines
Vendor Directory
Service providers for this event
Budget Overview
Your team's allocation, activity lines, and spend status
Spend Progress
Allocation Breakdown
💬 WhatsApp
Team chat & direct messages
📋 Event Schedule
Today's run-of-show · Tap to mark done
✔️ Event Closeout
Post-event closure checklist
🛡️ Risk Register
Active risks for your event
🚨 Issue Log
Open issues and escalations
👥 Stakeholder Register
Key contacts and stakeholder map
📋 Project Lifecycle
Phase progress and gate reviews
🎟️ Invitees & QR Codes
Guest list, invitations and QR code management
📍 Zone Configuration
Venue zones and member scanning assignments
📊 RSVP Analytics
Check-in stats, attendance trends and zone activity
📘 Eventflow Help
User Guide v2 · Click any topic to expand
🔍
🔍
Start typing to search across all events, tasks, vendors and team members.